General Guidelines

Below we have compiled some useful links to guidelines and policies for planning events at UCI. Should you have additional questions or need help finding other resources, please do not hesitate to contact us at ucievents@uci.edu. 

General Campus Guidelines

• UCI Policy on Event Activities (900-10 Sec. D)
• Book an Event at UCI Student Center
• UCI Facilities Management Moving and Event Services
• UCI Building Access Schedule (PDF)

Food & Beverage

• UCI Food Service and Catering Guidelines (500)
• UCI Hospitality and Dining Services Approved Caterers List
• UCI Hospitality and Dining Services Guide to Serving Alcohol Beverages at UCI Sponsored Events
• UCI Meal Expense Maximums for Meetings and Entertainment
• Exceptional Approval for Travel, Meetings and Entertainment

Purchasing and Contracts

• UCI Purchasing Policy (707-10)
• UCI Purchasing Guidelines and Tools
• Process and Policies for Agreements
• Guidelines for Performance Agreements
• How to Process a Service Agreement
• Service Agreement Template (Word)
• Performance Agreement Template (PDF)

Transportation

• UCI Interactive Map
• UCI Transportation - Guest and Event Services
• UCI Vehicle Rental Services
• UCI Anteater Express Charter Services

Staffing

• UCI Guidelines for Volunteers (Sec. 300-13)
• UCI Anteater Ambassador Network - Event Volunteer Request Form

Public Safety

• UCI Police Department Request for Special Event Services
• UCI Police Department - Emergency Response Procedures

Media & Photography

• UCI Guidelines for Filming and Photography on the UCI Campus (900-31)
• UCI Procedure on How to Acquire Photography Services
• UCI OIT Audio Visual Services Equipment Rental and Rates
• UCI Media Video Production Services
• UCI AntMedia – Videography and Photography Services

Branding and Communications

• UCI Strategic Communications and Public Affairs Campus Resources and Brand Guidelines  
• UCI Guidelines for the Design and Placement of Banners on UCI Campus (900-32)
• UCI Policy on Posting and Distribution of Literature and Materials (900-12)
• UCI Campus Signage Services